【大纪元1月28日讯】我们这次继续向您介绍有关办公室﹑文员类常用例句。
举例﹕Student Activities Center Administrative Assistant 学生活动中心行
政助理。
Administered daily operations of student activities center. Answered telephnones,
screened calls and took messages. Generated letters, memoranda reports,
forms, newsletters and brochures. Set up spreadsheet, entered data, edited
and updated documents and information.
处理学生活动中心每日例行运作。接电话﹑过滤电话﹐记录留言。制作信﹑备忘录﹑报告﹑表格﹑通讯及手册。建立式算表﹑输入资料﹑编辑及补充文件及资讯最新资料。
举例﹕College Dean Assistant 大学院长系主任助理
Assisted the chair in the administration of the department’s operation,
financial and personnel activities. Managed departmental budget by developing
budget proposals , drafting recommendations and projections. Oversaw maintenance
of budget records, reviewed and approved expenditures. Advised undergraduate
students by discussing course selections and program requirements. Responded
to inquiries regarding course and degree information. Organized graduate
and undergraduate activities by accessing student information systems to
approve students for registration, retrieve class enrollment information
and student transcript. Managed grant funds by preparing proposals. Managed
daily office operations and administer office activities. Organized procedures
for faculty tenure and promotion cases. Administer faculty recruitment activities
by drafting and distributing informational materials and invitations to
prospective candidates.
协助系主任关于学系上﹑财务上及人事上的行政运作。以发展预算提案﹑制作建议及立案来管理学系预算。监督预算记录﹑审核及认可支出。以讨论选课及学系要求来对大学部学生作建议。回应关于课程及学位资讯的询问。以进入学生资讯系统来同意学生注册﹐得到班级登记资料﹐及学生成勣单等方式﹐来组织大学部及研究所活动。以准备提案来管理奖助金基金。管理每日办公室的运作﹐及行政活动。规划教授终身职位及升级程序。以制作及分发资料及邀请﹐给预想的人选来招聘教职员。
举例﹕Office Assistant办公室助理。
Oversaw daily office functions. Setup, typed and generated variety of documents.
Made arrangement for meetings, seminars, and special events.
监督每日办公室的各项职务。设立﹑打字﹐及制作各式文件。安排会议﹑研究会及特别活动。
举例﹕Secretary 秘书。
Provided full range of secretarial and administrative support including:prepared
and edited reports and presentations, replied to routine correspondence,
opened an routed mail,organized filed, provided phone coverage, did preparation
of expense reports. Coordinated travel plans and produced itineraries. Scheduled
meetings and kept supervisor’s calendar.
提供所有秘书及行政范围内的支持﹐包括﹕准备及编辑报告及发表﹐答复例行的信件﹐拆信及投送信﹐组织档案﹐接电话﹐准备支出报告。协调出差计划及制作旅行日程表。安排会议时间﹐及保持上司的时间表正确。
举例﹕Secretary秘书。
Answered telephones; provided requested information and materials; maintained
and updated various database files; produced routine communication and formed
letter; proofread and edited documents; maintained inventory and ordered supplies.
接电话﹐提供资讯及资料﹐维持及补充各种资料﹑档案﹐制作例行的通知及信﹐校对及编辑文件﹐维持存货及订购供应品。
举例﹕Editor Assistant 编辑助理
Called authors and reviewers to coordinate projects; organized and maintained
files; solicited manuscript reviews; prepared contracts; prepared manuscripts
for production.
致电作者及评论家以协调方案﹐组织及维持档案﹐催稿件评论﹐准备合同﹐准备手稿以备出版。
举例﹕File Clerk 档案文员
Retrieved and returned files to appropriate location; responded to all records
retrieval request and sorted documents for filing/storage; set up new file
categories and microfilm.
取出及放回档案到适当的地点﹐回应所有取出记录的要求﹐分类文件以归档或存放﹐建立新的档案种类及微缩影片。
举例﹕Mail Clerk 邮件文员
Oversaw daily mailroom operations. Sorted, delivered and picked up all mail
from various departments. Coordinated delivery of material between two buildings.
Weighed and determined postange amount for outgoing packages to include
US Postal Service, UPS, FedEx, to include use of forms and tracking.
总理每日邮件室的运作。分类﹑递送﹐及到各部门取信件﹐协调大楼间的资料递送﹐称重及决定寄出包裹的邮资﹐包括各邮递服务公司表格的使用及递送的追踪。
(未完待续)
以上资料来源﹕
纽约州劳工厅就业服务部 郭曼丽小姐
电话﹕718-557-6714
(http://www.dajiyuan.com)
