【大紀元1月28日訊】我們這次繼續向您介紹有關辦公室﹑文員類常用例句。
舉例﹕Student Activities Center Administrative Assistant 學生活動中心行
政助理。
Administered daily operations of student activities center. Answered telephnones,
screened calls and took messages. Generated letters, memoranda reports,
forms, newsletters and brochures. Set up spreadsheet, entered data, edited
and updated documents and information.
處理學生活動中心每日例行運作。接電話﹑過濾電話﹐記錄留言。製作信﹑備忘錄﹑報告﹑表格﹑通訊及手冊。建立式算表﹑輸入資料﹑編輯及補充文件及資訊最新資料。
舉例﹕College Dean Assistant 大學院長系主任助理
Assisted the chair in the administration of the department’s operation,
financial and personnel activities. Managed departmental budget by developing
budget proposals , drafting recommendations and projections. Oversaw maintenance
of budget records, reviewed and approved expenditures. Advised undergraduate
students by discussing course selections and program requirements. Responded
to inquiries regarding course and degree information. Organized graduate
and undergraduate activities by accessing student information systems to
approve students for registration, retrieve class enrollment information
and student transcript. Managed grant funds by preparing proposals. Managed
daily office operations and administer office activities. Organized procedures
for faculty tenure and promotion cases. Administer faculty recruitment activities
by drafting and distributing informational materials and invitations to
prospective candidates.
協助系主任關於學系上﹑財務上及人事上的行政運作。以發展預算提案﹑製作建議及立案來管理學系預算。監督預算記錄﹑審核及認可支出。以討論選課及學系要求來對大學部學生作建議。回應關於課程及學位資訊的詢問。以進入學生資訊系統來同意學生註冊﹐得到班級登記資料﹐及學生成勣單等方式﹐來組織大學部及研究所活動。以準備提案來管理獎助金基金。管理每日辦公室的運作﹐及行政活動。規劃教授終身職位及升級程序。以製作及分發資料及邀請﹐給預想的人選來招聘教職員。
舉例﹕Office Assistant辦公室助理。
Oversaw daily office functions. Setup, typed and generated variety of documents.
Made arrangement for meetings, seminars, and special events.
監督每日辦公室的各項職務。設立﹑打字﹐及製作各式文件。安排會議﹑研究會及特別活動。
舉例﹕Secretary 秘書。
Provided full range of secretarial and administrative support including:prepared
and edited reports and presentations, replied to routine correspondence,
opened an routed mail,organized filed, provided phone coverage, did preparation
of expense reports. Coordinated travel plans and produced itineraries. Scheduled
meetings and kept supervisor’s calendar.
提供所有秘書及行政範圍內的支持﹐包括﹕準備及編輯報告及發表﹐答覆例行的信件﹐拆信及投送信﹐組織檔案﹐接電話﹐準備支出報告。協調出差計劃及製作旅行日程表。安排會議時間﹐及保持上司的時間表正確。
舉例﹕Secretary秘書。
Answered telephones; provided requested information and materials; maintained
and updated various database files; produced routine communication and formed
letter; proofread and edited documents; maintained inventory and ordered supplies.
接電話﹐提供資訊及資料﹐維持及補充各種資料﹑檔案﹐製作例行的通知及信﹐校對及編輯文件﹐維持存貨及訂購供應品。
舉例﹕Editor Assistant 編輯助理
Called authors and reviewers to coordinate projects; organized and maintained
files; solicited manuscript reviews; prepared contracts; prepared manuscripts
for production.
致電作者及評論家以協調方案﹐組織及維持檔案﹐催稿件評論﹐準備合同﹐準備手稿以備出版。
舉例﹕File Clerk 檔案文員
Retrieved and returned files to appropriate location; responded to all records
retrieval request and sorted documents for filing/storage; set up new file
categories and microfilm.
取出及放回檔案到適當的地點﹐回應所有取出記錄的要求﹐分類文件以歸檔或存放﹐建立新的檔案種類及微縮影片。
舉例﹕Mail Clerk 郵件文員
Oversaw daily mailroom operations. Sorted, delivered and picked up all mail
from various departments. Coordinated delivery of material between two buildings.
Weighed and determined postange amount for outgoing packages to include
US Postal Service, UPS, FedEx, to include use of forms and tracking.
總理每日郵件室的運作。分類﹑遞送﹐及到各部門取信件﹐協調大樓間的資料遞送﹐稱重及決定寄出包裹的郵資﹐包括各郵遞服務公司表格的使用及遞送的追蹤。
(未完待續)
以上資料來源﹕
紐約州勞工廳就業服務部 郭曼麗小姐
電話﹕718-557-6714
(http://www.dajiyuan.com)
